Sharing & Collaboration

Overview

VibeDoc makes it easy to share documents with anyone via secure web links. Control who can view, download, and see your branding - all without requiring recipients to create an account. Document Sharing

Create Share Link

Click the Share button in your document editor

Configure Permissions

Set download permissions and branding options

Copy Link

Get a unique, shareable URL like:

https://vibedoc-ai.com/share/abc123xyz

Share with Anyone

Send the link via email, Slack, or any channel

Permission Levels

View Only

Recipients can view the document but cannot download or export

View & Download

Recipients can view AND download a PDF copy

Pro Feature: View & Download permission is available on Pro and Enterprise plans. Free users can share view-only links.

Branding Options

With Branding
Without Branding

Free & Pro Plans (default)Shared documents display:

VibeDoc logo in footer
“Powered by VibeDoc” badge
Link to platform

When someone visits your share link, they see:

Document Title - Clear identification
Your Profile - Name/email/avatar of the sharer
Full Content - All blocks in preview mode
Download Button - If permitted
Responsive Design - Works on all devices

Link Formats

Share links use unique, unguessable tokens:

https://vibedoc-ai.com/share/[random-token]
                            └─ 16+ character random string

Anyone with the link can access the document. Treat share links like passwords.

Access Control

Token-Based Access

Each share link has a unique token. Without the exact token, the document is inaccessible.

No Account Required

Recipients don’t need a VibeDoc account to view shared documents.

Revocable Links

Disable a share link at any time to revoke access (Pro feature, coming soon).

Expiration

Set expiration dates for temporary sharing (Enterprise feature, coming soon).

Password Protection

Add password requirements to share links (coming soon).

Use Cases

Client Proposals

Share proposals with clients who can download and sign

Portfolio Pieces

Showcase work samples with clean, brandless links

Team Reviews

Get feedback from colleagues before finalizing

Public Documentation

Share guides, policies, or FAQs publicly

Investor Decks

Distribute pitch decks with download controls

Contracts

Send contracts for review and signature

Creating Links

Open Document - Navigate to the document you want to share
Click Share - Find the share button in the header
Configure Settings - Set permissions and branding
Copy Link - Click “Copy Link” to clipboard
Distribute - Send via your preferred channel

Viewing Active Links

See all active share links for a document (coming soon):

Features:
  - List all share links per document
  - See creation date
  - View access count
  - Check permission level
  - Quick revoke

Revoking Access

Disable a share link (Pro feature, coming soon):

Open Document Settings

Navigate to document settings panel

View Share Links

See list of all active share links

Revoke

Click “Revoke” next to the link

Confirm

Link immediately becomes invalid

Revoked links cannot be restored. You’ll need to create a new share link.

Feature	Share Link	PDF Export	Email
Speed	Instant	10-30s	Manual
Cost	Free	Credits	Free
Updates	Real-time*	Snapshot	Manual
Access Control	Link-based	File-based	Recipient-based
Analytics	Yes**	No	No
Branding	Configurable	Watermark	N/A

* Real-time updates coming in v2.0 ** Analytics available on Enterprise plan

Analytics & Tracking

View Counts

Track how many times your document has been viewed (Pro feature, coming soon):

Total Views - All-time view count
Unique Visitors - Distinct IP addresses
View History - Timeline of views
Geographic Data - Where viewers are located

Engagement Metrics

Understand how recipients interact with your content (Enterprise feature, coming soon):

Time on Page - How long viewers spend
Scroll Depth - How far they read
Download Events - When PDFs are downloaded
Device Types - Desktop, mobile, tablet

Collaboration Features

Comments (Coming Soon)

Allow recipients to leave comments on shared documents:

Features:
  - Inline comments on blocks
  - Thread discussions
  - Resolve/unresolve
  - Email notifications
  - Mention specific users

Suggestions (Coming Soon)

Recipients can suggest edits:

Features:
  - Suggest text changes
  - Add new blocks
  - Modify tables
  - Accept/reject suggestions
  - Track suggestion history

Real-Time Collaboration (Coming Soon)

Multiple users editing simultaneously:

Features:
  - Live cursors
  - Presence indicators
  - Conflict resolution
  - Operational transforms
  - Chat sidebar

Custom Domains (Enterprise)

Use your own domain for share links:

Before: https://vibedoc-ai.com/share/abc123
After:  https://docs.yourcompany.com/abc123

Embed Documents

Embed documents in your website (coming soon):

<iframe
  src="https://vibedoc-ai.com/embed/abc123"
  width="100%"
  height="600px"
  frameborder="0">
</iframe>

API Access

Share documents programmatically (Enterprise feature):

// Future API
const shareLink = await vibedoc.share({
  documentId: 'doc_123',
  permissions: {
    download: true,
    branding: false
  },
  expires: '2025-12-31'
});

console.log(shareLink.url);
// => https://vibedoc-ai.com/share/xyz789

Best Practices

Use Descriptive Titles

Ensure your document title clearly identifies the content so recipients know what they’re viewing.

Set Appropriate Permissions

Only enable download if needed. View-only is more secure for sensitive content.

Use Professional Email

When sharing, send from a professional email address with context about the document.

Don't Reuse Links

Create separate share links for different audiences to maintain control.

Troubleshooting

Link not working

Possible Causes:

Link was revoked
Document was deleted
Typo in URL

Solutions:

Verify URL is complete
Check if document still exists
Generate a new share link

Can't download PDF

Cause: Download permission is disabled or requires Pro plan.Solution:

Ask document owner to enable download
Upgrade to Pro if you’re the owner

Branding shows on Pro plan

Cause: “Remove Branding” option wasn’t enabled when creating share link.Solution:

Create a new share link with branding disabled
Or update existing link settings (coming soon)

Document looks different

Cause: Shared view uses preview mode which may differ slightly from edit mode.Solution: This is expected. Shared documents always show preview mode.

Privacy & Compliance

Data Protection

VibeDoc is committed to protecting your data:

Share links use secure HTTPS
No tracking cookies without consent
GDPR-compliant data handling
SOC 2 Type II certified (coming 2025)

Sensitive Documents

For highly sensitive documents:

Use password protection (coming soon)
Set expiration dates (coming soon)
Enable view-only mode
Monitor access logs (Enterprise)
Consider using enterprise SSO

Roadmap

Upcoming sharing features:

Q1 2025

Link revocation
View analytics
Custom domains (Enterprise)

Q2 2025

Password protection
Expiration dates
Embed support
Comments & suggestions

Q3 2025

Real-time collaboration
Advanced analytics
Custom branding options
Webhooks & API

Next Steps

Export to PDF

Learn about PDF downloads

Template Customization

Style shared documents

Credits & Billing

Understand plan features

Creating Documents

Create shareable content

​Overview

​How Sharing Works

​Share Settings

​Permission Levels

View Only

View & Download

​Branding Options

​Sharing Page Features

​Share Link Security

​Link Formats

​Access Control

​Use Cases

Client Proposals

Portfolio Pieces

Team Reviews

Public Documentation

Investor Decks

Contracts

​Share Link Management

​Creating Links

​Viewing Active Links

​Revoking Access

​Sharing vs. Exporting

​Analytics & Tracking

​View Counts

​Engagement Metrics

​Collaboration Features

​Comments (Coming Soon)

​Suggestions (Coming Soon)

​Real-Time Collaboration (Coming Soon)

​Advanced Sharing

​Custom Domains (Enterprise)

​Embed Documents

​API Access

​Best Practices

​Troubleshooting

​Privacy & Compliance

​Data Protection

​Sensitive Documents

​Roadmap

​Next Steps

Export to PDF

Template Customization

Credits & Billing

Creating Documents

Overview

How Sharing Works

Share Settings

Permission Levels

Branding Options

Sharing Page Features

Share Link Security

Link Formats

Access Control

Use Cases

Share Link Management

Creating Links

Viewing Active Links

Revoking Access

Sharing vs. Exporting

Analytics & Tracking

View Counts

Engagement Metrics

Collaboration Features

Comments (Coming Soon)

Suggestions (Coming Soon)

Real-Time Collaboration (Coming Soon)

Advanced Sharing

Custom Domains (Enterprise)

Embed Documents

API Access

Best Practices

Troubleshooting

Privacy & Compliance

Data Protection

Sensitive Documents

Roadmap

Next Steps